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Senior HR Administrator


Up to £30k

Job description

Who we are:

HLK are an IP powerhouse comprising over 200 people in 7 locations, providing a full suite of IP services advising across the globe and in all technical and scientific disciplines. We secure intellectual property rights for our clients, who are at the forefront of technological development in the electronics, engineering, chemical and biotechnology sectors.

Why work for HLK:

Our clients expect only the best from us and that is what we deliver. The work here is progressive and challenging yet rewarding. We’re aware that our people are at the heart of everything we do, it’s why we invest in each employee’s professional development, run a yearly wellbeing programme and not only listen to feedback, but act on it.

What will you be doing?

This is a rare opportunity to join the HR team and get exposure to all aspects of HR with a firm that recognises and appreciates that you’ll be an integral part of our growth and colleague satisfaction. We’re looking for a professional and enthusiastic person with a proactive attitude and a keen eye for detail.

We offer a collaborative team structure where your ideas are valued and listened to, a competitive salary, on the job training, and a culture that rewards hard work while respecting life/work balance. If you are a skilled multi-tasker, have a proactive approach and possess a friendly demeanor and a can-do attitude please see the job outline below for further details.

Key Responsibilities (this list is non exhaustive)

  • UK, French and German payroll administration (processing multiple salary changes, bonuses, unpaid leave, and family friendly leave for colleagues as well as run various reports)
  • Benefits administration. Manage any changes for employees and coordinate with payroll)
  • Systems management. Maintain all employee records via the HRIS, ADP.
  • Pension administrator. Updating new starters and leavers, complete yearly reviews etc.
  • HLK Academy administrator. Coordinate the semester schedules for our internal training programme.
  • MI Reporting. This role is the point of contact for MI reporting as well as any other ad hoc reports.
  • Manage the HR inbox. Respond to or assign incoming queries from any of the 200+ colleagues across 5 offices.
  • Delegate work to the HR Administrator, overseeing their responsibilities such as the onboarding and offboarding process.
  • Responsible for records maintenance for the entire employee life cycle. I.e., delegating contracts to HR Administrator, sending out employee letters etc.
  • Supporting the Head of HR on any ad hoc projects.

Person Specification

  • You must be a self-starter
  • Demonstrable HR and payroll administration experience is essential
  • Strong knowledge of Microsoft packages and adept on IT systems
  • Knowledge of the professional services environment is preferred but not essential
  • Close attention to detail
  • Excellent communication skills and ability to prioritise workload
  • An aptitude for learning and be able to show initiative
  • Able to demonstrate resilience and working well under pressure
  • GCSE or equivalent Grade C or above in Mathematics and English (A-Levels and a degree would be an advantage).

To apply, please click on the ‘Apply for this job’ button and follow the instructions. If you would like to discuss this role further please contact Natalie Owen (Senior HR Advisor) on 0117 910 3200 or you can email us at careers@hlk-ip.com. Please note we do not accept applications from job boards, please apply directly on our website to be considered.

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